Custom AI workflow app for your teamlive in 14-21 days
Turn SOPs, scripts and scattered tools into one operational workspace.
Who this is for
Scaling founders
who need process discipline without adding chaos
Service teams
with multi-step delivery, approvals and handoffs
Recruitment and HR
with repetitive screening and scheduling work
Sales and support teams
that answer the same questions across channels
Agencies, clinics and education teams
that need one shared operating layer
Best fit: agencies, recruitment, clinics, education teams, service businesses and expert-led companies.
From scattered tools to one AI workspace
Knowledge, forms, CRM and actions in one place
We design lightweight internal apps or client-facing portals that help teams answer faster, follow the process and see what is happening.
- Shared knowledge base for SOPs, scripts, templates and FAQ
- Role-based assistants for sales, hiring, support or operations
- Connected forms, calendars, CRM and reporting views
- Clear handoff logic so requests do not get lost between people
What the workflow app can include
Built around one process first, then expanded
- Internal copilot for scripts, checklists and team instructions
- Client portal or request intake with routing logic
- AI summaries of conversations, CVs, briefs or support tickets
- Multilingual interface for teams and customers across Europe
- Permissions by role, change logs and simple admin control
Typical use cases
Operations cockpit
- Routes incoming requests
- Tracks status by stage
- Keeps checklists and ownership visible
Recruitment workspace
- Summarizes CVs and answers
- Schedules interviews
- Prepares recruiter notes before live contact
Sales enablement hub
- Stores offers and scripts
- Prepares follow-up drafts
- Keeps context before demos and calls
Support or client portal
- Answers routine questions
- Collects structured requests
- Routes issues to the right person faster
How we build it
Audit the workflow and choose the first use case with clear ROI
Map user roles, screens, logic and integrations
Build a lightweight MVP with the minimum useful interface
Connect knowledge base, CRM, forms, calendars or email
Launch, train the team and improve the system from real usage
You get a system the team can actually use, not a stack of disconnected tools and prompts.
How we structure and train the system
We structure
We collect SOPs, documents, scripts, templates and FAQs, then turn them into a knowledge layer the team can actually use in daily work.
We adapt
We adapt prompts, roles, permissions and interfaces to your real process so the app reflects how the team already operates.
Your team can update the knowledge base, forms and instructions without rebuilding the whole system from scratch.
Typical engagement
Discovery & prototype
1-2 weeks
Workflow app MVP
14-21 days
Custom B2B rollout
cross-team logic + integrations
Optimization retainer
updates, reporting, improvements
- Process map and interface logic
- Knowledge base and prompt architecture
- CRM, forms, calendar or inbox integrations
- Training, documentation and handover
Working model
Simple staged rollout
to start discovery and architecture
after MVP preview and core integrations
after launch, team handover and final fixes
Need one place where the team, data and AI finally work together?
We can start with a small internal MVP and expand it only after the workflow proves useful.
Less chaos. Faster execution. Clearer visibility.
Request AI audit